The Role

You’ll lead day-to-day delivery across complex client engagements—owning planning, cadence, risk management, and partner coordination—while ensuring our work meets high standards of quality and is delivered on time and on budget.

This is a full-time role that starts as a contractor engagement with the intention to convert to a long-term permanent role.

You likely bring:

• 6+ years in project/program management (agency, studio, or product delivery environment)

• Strong facilitation skills and comfort leading cross-functional teams

• High craft in planning, documentation, and communication

• Fluency with modern tooling (Notion, Google Workspace, Slack; Smartsheet a plus)

• Comfort operating in ambiguity and building lightweight systems

About the work

You will lead project management across a range of brand and digital engagements with purpose-led organizations. The work often includes multiple workstreams (e.g., brand + web/product + research) and collaboration with external partners.

This is a remote role with strong overlap with Eastern Time working hours (Toronto-friendly).

Key Responsibilities

• Own delivery operations end-to-end

  • Build and maintain integrated plans (milestones, dependencies, decision points)

  • Drive task hygiene in Notion (clear owners, due dates, next steps)

  • Create lightweight systems that reduce meetings while increasing visibility

• Run project cadence + facilitation

  • Set agendas, facilitate working sessions, capture decisions, and ensure follow-through

  • Maintain a clear weekly rhythm across internal, client, and partner touchpoints

• Stakeholder + partner coordination

  • Manage client communications, expectations, and approvals

  • Coordinate with external partners to align timelines and dependencies

• Risk, scope, and budget stewardship

  • Track risks/issues and surface tradeoffs early

  • Support scope management and change control in collaboration with leadership

  • Coordinate resourcing and capacity planning with internal leads

• Documentation + handoffs

  • Keep the project source of truth current (meeting notes, key links, deliverables)

  • Drive clear internal/external handoffs (design → build, partner → team, etc.)

Benefits

• 4-day work week

• Remote-first, with access to co-working spaces as needed

• Opportunities for professional growth and skill development

• Permanent compensation determined at conversion (contractor start rate guide: $75-95 CAD/hour)

Join us

To apply, please send:

• A brief introduction

• Resume or LinkedIn

• 1–2 examples (high level is fine) of engagements you’ve led (scope, cadence, stakeholders, outcomes)

Email: careers@withcodesign.com

We especially welcome candidates from equity-seeking groups, including but not limited to Indigenous peoples, racialized individuals, members of the LGBTQIA+ community, people with disabilities, and those from underrepresented socio-economic backgrounds.

Due to the volume of submissions we receive, only candidates we are interested in will be contacted. If you do not meet this criterion but are passionate about project management and supporting meaningful design work, please apply anyway.

Frequently Asked Questions

When is the last date for submissions for the role?

May 27th.

What is the date by which someone should expect to hear back regarding the role?

Candidates selected for an interview will be contacted within ~48 hours of their application.

What does the interview process look like?

A remote 30–45 minute interview with a member of With’s leadership team, followed by additional conversations as needed.

What are the location requirements?

Toronto or Remote, with Eastern Time overlap.